Bookkeeping Services for Trades Businesses – Know Your Numbers, Build with Confidence Running a trades business means more than getting the job done on site. Behind every successful trades business is a clear understanding of the numbers — income, expenses, cash flow, and profitability. Hi, I’m Aloha, and I look after your bookkeeping at BlueWood Office. I support tradespeople with the day-to-day numbers, keeping the books clean, cash flow steady, and invoicing running smoothly. If you’re struggling to stay on top of your finances, chasing payments, or just trying to make sense of it all, send us a few details about your current setup. We’ll review everything and come back with a practical bookkeeping plan to tidy up the books and help you truly Know Your Numbers . Why Trust BlueWood Office with Your Bookkeeping? Many tradespeople start out managing their own books — until the receipts pile up, VAT deadlines creep closer, and cash flow becomes hard to predict. I...
Step 1 to Setting Up Your Business IT Infrastructure — Creating Your Master Google Account
Step 1 to Setting Up Your Business IT Infrastructure — Creating Your Master Google Account
If you’re a self-employed tradesperson or small business owner, setting up your IT infrastructure can seem overwhelming at first — but the truth is, it doesn’t need to be complicated. With the right foundation, you can manage everything from emails and client files to marketing, finances, and documents within one connected, efficient system.
In this first step of our setup series, we’ll show you how to create your Master Google Account — your digital “master key” that gives you access to all the tools and services your business needs to run smoothly.
🔑 Why You Need a “Master Key” Account
Think of this Google account as the admin key to your business’s entire digital setup. It’s not the same as your everyday email.
You won’t use it for chatting with clients or subscribing to newsletters. Instead, it’s your secure control centre — the account you’ll use to build and manage everything behind the scenes.
Your Master Google Account will help you:
✅ Manage your website and domain settings
✅ Set up and control your professional business email
✅ Connect essential Google tools like Drive, Docs, Sheets, Calendar, and Ads
✅ Share access securely with your staff, subcontractors, or outsourced teams
✅ Keep your business data separate from your personal files
Having this structure in place ensures your digital operations are organised, secure, and scalable — no matter how big or small your business is.
🧰 Step-by-Step Setup Guide
Follow these steps to create your Master Google Account properly. It only takes a few minutes, but doing it right now will save you hours of confusion later.
1️⃣ Open a Fresh Browser Profile
Start by opening Google Chrome and switching to a Guest profile (or creating a new user profile).
This gives you a completely clean slate — no saved passwords, no auto-filled accounts, and no mix-ups with your personal Google login.
2️⃣ Go to Google and Create a New Account
Head to Google.com, click Sign in, and then choose Create an account → For personal use.
Even though it’s labelled “personal,” this account will be used solely for your business admin purposes.
3️⃣ Use Your Business Name
When creating your email, use your business name rather than your personal name.
For example:
This helps you keep things professional and easy to identify later, especially when your business grows or you outsource admin tasks.
4️⃣ Create a Strong, Memorable Password
A weak password is one of the easiest ways to lose access to your account.
Instead of a random word, use a phrase that’s easy to remember but hard for others to guess — something like:
“HammerTime!2025Best” or “BluewoodOffice@Setup”
Write it down securely or use a password manager. Your Google account will eventually control multiple platforms — it’s worth keeping safe.
5️⃣ Add a Recovery Email
Always set up a recovery email — ideally your personal address or another secure account.
This gives you a way to reset your password if you’re ever locked out.
6️⃣ Complete Your Registration
Review the terms and privacy policy, confirm your registration, and save your login details somewhere safe.
You now have your Master Google Account — the digital foundation for your business systems.
💡 A Quick Tip for Trades and Small Business Owners
A common mistake among self-employed tradespeople is using their personal Gmail (like yourname@gmail.com) for client communication and business management.
While convenient, it looks unprofessional and mixes personal with business information — which can quickly become messy and confusing.
Your Master Key Gmail is not meant for clients. Instead, it’s the behind-the-scenes hub for your IT setup — the account you’ll use to:
Register your business domain
Set up Google Workspace or Zoho Mail for your professional email (e.g. info@yourbusiness.com)
Manage shared files, storage, and business apps
Grant access to marketing or admin partners without sharing your personal credentials
⚙️ What’s Next
Once your Master Google Account is ready, you’ll have everything you need to start connecting other parts of your digital infrastructure.
In the next step, we’ll show you how to:
Link your domain name
Set up your professional email system
Integrate tools for smoother marketing, bookkeeping, and admin
By setting things up correctly from the start, you’ll save time, stay organised, and create a professional image that helps your business grow online.
🎥 Watch the Full Tutorial on YouTube
Follow along with the video to see each step in action — and subscribe to our channel for the full setup playlist.
👉 https://youtu.be/GaLL6L76WPA
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